Quick answer
A real estate virtual assistant is a remote professional who handles a realtor's admin and marketing work, such as lead follow-up, CRM updates, listing uploads, showing schedules and social media. It frees agents to spend more time with buyers and sellers and closing deals.
Key takeaways
- Most agents lose hours a week to admin that a VA can take over.
- Fast lead follow-up is one of the biggest wins for realtors.
- A VA can work your local hours, including evenings and weekends.
- Start with a clear task list and give access to your CRM and calendar.
Tasks a real estate VA can handle
- Calling and texting new leads within minutes
- Updating your CRM and setting follow-up reminders
- Uploading listings to the MLS and listing websites
- Booking showings and open-house schedules
- Transaction coordination: tracking documents and deadlines
- Social media posts, listing descriptions and email newsletters
- Cold calling expired and FSBO listings
How to hire a real estate VA
- 1
List your tasks
Write down everything you do each week that doesn't need a licensed agent.
- 2
Pick the role
Choose admin, lead follow-up, transaction coordination, or a mix.
- 3
Interview vetted candidates
We send a shortlist of VAs with real estate experience.
- 4
Onboard with your tools
Give access to your CRM, calendar and listing tools, and share scripts.
Frequently asked questions
Yes. A VA can respond to new leads fast, qualify them, and book appointments on your calendar.
No, for admin and marketing tasks. Licensed tasks like negotiating or showing homes stay with you.
Common ones include Follow Up Boss, kvCORE, Zillow Premier Agent, Canva, Google Workspace and DocuSign.
Talk to a Philippines outsourcing specialist
Tell us the role you need and we will send a shortlist of pre-vetted Filipino talent, a cost comparison against local hiring, and a 30-day onboarding plan.