Quick answer
To hire a virtual assistant for a US business, write down the tasks you want off your plate, pick full or part time, choose between a freelancer and an outsourcing company, interview two or three shortlisted candidates, and run a structured 30-day onboarding. Through a provider, a full-time Filipino VA working US hours typically costs $1,200 to $1,900 per month.
Key takeaways
- Start with a task list, not a job title.
- Filipino VAs can work US Eastern, Central, Mountain or Pacific hours.
- A provider handles payroll, equipment and replacements; a freelancer is cheaper but riskier.
- Set three clear goals for the first 30 days.
The hiring process
- 1
List your tasks
Track a week of work and mark everything repetitive, admin-heavy or done after hours. That list becomes the job scope.
- 2
Choose hours
Decide which US time zone the VA should cover and whether you need full time (40 hours) or part time.
- 3
Pick a hiring route
Freelance marketplaces are fast and cheap upfront. An outsourcing company screens candidates, runs payroll and replaces people who don't work out.
- 4
Interview a shortlist
Meet two or three candidates on video and give each a short paid task that mirrors the real job.
- 5
Onboard properly
Share logins securely, record short how-to videos and hold a daily 15-minute check-in for the first two weeks.
Freelancer vs outsourcing company
| Freelancer | Outsourcing company | |
|---|---|---|
| Typical cost | $5 - $12 per hour | $1,200 - $1,900 per month, full time |
| Screening | You do it | Done for you |
| Payroll and benefits | Your responsibility | Included |
| If they leave | Start over | Provider finds a replacement |
Tasks US businesses hand over first
- Inbox and calendar management
- CRM updates and lead follow-up
- Customer emails and live chat
- Bookkeeping entry and invoicing
- Social media scheduling
Frequently asked questions
No. Through an outsourcing company you sign one US-friendly service agreement and the provider employs the VA locally.
Yes. The VA is a contractor or provider employee abroad, not a US employee, so US payroll taxes don't apply. Check with your accountant for your specific setup.
Use a password manager, give each person their own logins and remove access the same day someone leaves.
With a provider, most US clients have a VA working within three to four weeks.
Talk to a Philippines outsourcing specialist
Tell us the role you need and we will send a shortlist of pre-vetted Filipino talent, a cost comparison against local hiring, and a 30-day onboarding plan.